Administrative Support 5

Job Description

ADMINISTRATIVE SUPPORT 5 – GOVERNMENT OF ALBERTA

Type: In-Office|Temporary Position|Edmonton AB

About Our Client

Are you a seasoned Executive Assistant with experience in the provincial government?

If so, we’d love to connect with you!

We are excited to partner with our longstanding government client in their search for an experienced Executive/Administrative Support 5 Assistant to join their team on a temporary basis. This position is available to start ASAP—don’t wait, apply today! 

The Opportunity

As the Administrative Support 5/Executive Assistant, you will provide direct support to the Executive Director in a dynamic and fast-paced ministry environment. Success in this role requires exceptional attention to detail, a commitment to accuracy, and the ability to handle highly sensitive and confidential information with professionalism.

The ideal candidate is solution-oriented, highly skilled at multitasking, and thrives in a fast-paced, deadline-driven environment. Strong independence, advanced proficiency in MS Office, and proven experience working in ARTS within a government setting are essential for success in this role.

Key Responsibilities

As the Administrative Support 5 Assistant, you will be a vital contributor to the daily operations and overall success of the office. Your primary responsibilities include:

• Provide comprehensive administrative support to the Executive Director (ED), including meeting coordination, minute-taking, managing office finances, filing, and IT system onboarding/offboarding. Assist with document creation, reports, and presentations alongside the ED.
• Coordinate travel arrangements and expense reporting for the Executive Director.
• Collaborate with the Division's executive assistant team to support branch and division-wide coordination.
• Oversee file management, including maintaining both paper-based and electronic filing systems, and manage incoming/outgoing mail. Prepare packages for in-person and virtual meetings and committee discussions.
• Manage and support ARTS activities.
• Provide administrative coordination for multiple Ministry and Branch-assigned committees.
• Act as a point of contact for phone, email, and in-person communications with internal and external teams to coordinate information, meetings, and stakeholder interactions.
• Offer backup support to the grant’s administrative assistant for financial reviews and filing with the grants team. Assist the Executive Director with contracts and grants under their authority as needed.
• Manage and monitor branch common email inboxes to ensure efficient communication and organization.
• Oversee office management and day-to-day coordination tasks.

Qualifications

To excel in this role, candidates should possess the following qualifications and skills:

• Experience: 5+ years of relevant executive support experience within the provincial government.
• Technical Proficiency: Advanced expertise in MS Word, Excel, PowerPoint and Outlook.  Strong understanding of ART’S and experience with other in house government programs (1GX).
• Meeting Coordination: Proven experience in minute-taking and organizing meetings effectively.
• Attention to Detail: Exceptional accuracy and attention to detail, with strong proofreading and editing capabilities.
• Professionalism: Excellent verbal and written communication skills, with a polished and professional demeanor.
• Positive Attitude: Energetic, approachable, and solution-oriented personality.
• Independence: Strong ability to prioritize and manage a demanding workload with minimal supervision.

Apply Today

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About Us

Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: www.cic.gc.ca.