Occupational Health Services Coordinator - 12 Month Term

Location: In-Office/Remote 

Department: Occupational Health Services 

Job Type: Full-Time - 12 Month Term Contract

Working Hours:
37.5 Per Week 

Please note: This is a temporary, 12-month maternity leave coverage role starting Sept 15, 2025 and ending Sept 15, 2026. There is a possibility of term extension beyond this date dependent upon business needs and work availability.

Our Mission 

PRAXES Medical Group, headquartered in Halifax, Nova Scotia, is a global provider of 24/7 medical support to workers in some of the most challenging environments on the planet. We have been an innovator in delivering primary and emergency care services to the marine, mining, oil and gas, and exploration industries for 25 years.  

PRAXES believes that everyone should be able to have timely access to excellent medical advice and care, wherever they are, and whenever they need it. 

Our Values 

People -
We value passion, commitment, and personal growth. We support work-life balance and well-being for our team and those we serve. 

Agility - We embrace change, innovation, and continuous learning in a supportive environment. 

Caring - We lead with empathy, compassion, and respect, recognizing that every client and colleague is unique. 

Trustworthiness -
We act with integrity and transparency, earning trust through consistent, reliable service. 

Job Summary 

We're looking for a highly organized Occupational Health Services Coordinator to join our team. In this role, you’ll coordinate occupational health services for federal government clients, manage service requests, communicate with stakeholders, and ensure high-quality service delivery across Canada. 

Responsibilities 

• Be the main point of contact for Service Requests from Government of Canada clients. 

• Maintain Microsoft Office Outlook Inbox by promptly acknowledging and professionally 
  responding to incoming emails. 

• Verify client data for deficiencies, errors, or incomplete documentation. 

• Prepare accurate and timely quotations and invoices for client service requests. 

• Secure medical resources and coordinate intake interviews and assessments with 
  clients. 

• Deliver bi-weekly status reports to clients and frequent updates via email and phone to 
  patients. 

• Develop effective working relations with Clinical Providers, Assessors, Medical Directors, 
  Physicians, and Medical Teams across Canada. 

• Monitor, inspect, and propose measures to correct or improve subcontractor final 
  products to meet established quality standards. 

Skills and Qualifications 

Must-have 

• High level of proficiency with Microsoft Office suite (Word, Outlook, Teams, and Excel). 

• Understanding of data security and management. 

• Experience using Adobe Acrobat/Foxit (fillable PDFs and digital filing). 

• Excellent attention to detail, time management, prioritization, and organizational skills. 

• Excellent writing and oral communication skills. 

• French Language: mainly reading and writing. 

Nice-to-have 

• Occupational Health and Safety experience or training. 

• Administrative experience or training. 

• Knowledgeable about QuickBooks and/or Invoicing. 

What We Offer 

• Flexible hybrid work model, enjoy a balance of remote work and in-office collaboration (for local employees).

• Health Spending Account (HSA) for eligible
  medical, dental, and vision coverage 

• Travel insurance and catastrophic medical insurance 
• Employee Assistance Plan (Homewood) 
• Generous paid time off (PTO) including vacation, sick days, and holidays 

• Fitness classes offered 2 days per week with both in-person and virtual options 

• Professional development support, including training and workshops 

• Bi-weekly stipend of $25 for use of personal cell phone 

We celebrate diversity and are committed to creating an inclusive environment for all employees. 

PRAXES is an equal opportunity employer, and employs personnel without regard to race, creed, colour, religion, sex, ethnic origin, ancestry, age, place of origin, physical or mental disability, citizenship, sexual orientation, marital or family status. 

It is our policy to select the best qualified person for each position within our organization on the basis of
demonstrated ability, experience, training and potential. This policy applies to all of our employment and personnel practices, including decisions regarding hiring, transfer, promotion, demotion, and dismissal. 

Please visit us at: https://praxes.ca/. Thank you for your interest!