Payroll & ADP Specialist

About AES Engineering

AES is a group of problem solvers, who collectively come together to work on electrical engineering, lighting projects, and technology systems for buildings and infrastructure projects. We are passionate team players, who see the “bigger picture” and work together to impact our communities and enhance the lives of those living in them. Collectively, we all work to help design a better tomorrow.

Over the past 20 years, AES has attracted many innovative minds to work on complex, challenging, and exciting projects. Attracting the right talent has helped us with the quality of our projects, and we have been able to build our reputation for providing award-winning designs.

About the Role

As our Payroll & ADP Specialist in our Vancouver office, you will be responsible for end-to-end payroll processing and overseeing the accounts payable function. The ideal candidate brings deep expertise with ADP systems (especially Workforce Now), strong attention to detail, and a solid understanding of payroll compliance and financial operations.

You’ll play a key role in ensuring timely and accurate processing of payroll, employee expenses, and vendor payments, while supporting financial reconciliations and reporting.

Key responsibilities include, but are not limited to:

Payroll:

• Process bi-weekly payroll for salaried and hourly employees using ADP Workforce Now.
• Manage employee timesheet submissions and approvals; resolve discrepancies as needed.
• Prepare and post payroll journal entries with correct departmental/project coding.
• Reconcile payroll accounts, ensuring accuracy of wages, benefits, and tax data.
• Maintain employee payroll records, including deductions, garnishments, bonuses, and adjustments.
• Respond to payroll-related inquiries from employees, including questions on taxes, and time tracking.
• Collaborate with HR to ensure accurate onboarding and offboarding payroll data.
• Ensure compliance with federal, provincial and local payroll and tax regulations.
• Generate payroll reports and analytics for internal use.

Employee Expenses:

• Review and process employee expense reports in line with company policy.
• Ensure proper approval and accurate coding of expenses to projects or departments.
• Post and reconcile expense entries in the accounting system.

Accounts Payable:

• Review, code, and enter vendor invoices into the AP system.
• Ensure timely vendor payments via scheduled payment runs.
• Reconcile AP accounts and resolve any discrepancies with vendors.
• Maintain vendor records.
• Monitor aging reports and maintain healthy vendor relationships.

Bank & General Ledger Reconciliation:

• Assist in monthly bank reconciliations.
• Perform GL account reconciliations as needed to support month-end close.

Our Must Haves:

·       Minimum 5 Years of experience in payroll processing with at least 3 years using ADP Systems.

·       Experience working in a time-tracking and job-costing environment.

·       Familiarity with Deltek, Unanet, or similar ERP systems for engineering/consulting firms.

·       Solid understanding of accounting principles and payroll regulations.

·       Strong attention to detail and ability to meet deadlines.

·       Proficient in Microsoft Excel and other MS Office applications.

·       High level of integrity and ability to handle confidential information with discretion.

Compensation: $65,000 to $85,000 (depending on experience)

Why Join AES Engineering?

·       RRSP matching.

·       Extended medical and dental benefits.

·       Health wellness spending account.

·       Opportunity for career development and professional growth.

·       A collaborative work environment that encourages innovation and teamwork.

How to Apply

Please submit your resume if you are interested in this role, and for more information, please visit our company website www.aesengr.com.  We appreciate your interest in AES Engineering, but due to the high volume of applicants we receive, only those who are qualified will be contacted.