Legal Assistant, Legal

First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation and any other category protected by law.

First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at [email protected] should you need an accommodation at any point in the recruitment process.

We are hiring a Legal Assistant, Legal!

The Opportunity

This Legal Assistant will support a small team of experienced lawyers and law clerks working on a broad range of legal matters in a fast-paced environment. Specific responsibilities will include:

• Assisting with preparation, revision and proofreading of correspondence and legal documents.
• Profiling and saving correspondence and documents into a document management system.
• Implementing version controls, tracking changes and comparing versions.
• Setting up and organizing files; maintaining legal department records.
• Tracking and bringing-forward calendar items, deadlines and milestone dates.
• Scheduling and organizing meetings.
• Processing payment of invoices and accounts.
• Providing administrative and clerical support to lawyers and law clerks, as assigned.
• Adhere to policies/procedures to ensure AML requirements are met, when applicable.                                                                                                                                                                                   

The experience/requirements you need:

• Strong verbal and written communication skills, with above-average spelling, grammar and punctuation.
• Self-motivating work ethic, an interest in continuous learning and a positive attitude.
• Professional mannerisms, with excellent judgement and discretion.
• Robust organizational skills, showing attention to details and deadlines.
• Ability to prioritize among multiple assignments and several work providers.
• Aptitude for problem solving and grasping new skills quickly.
• Advanced skills in the Microsoft Office Suite (MSWord, Outlook, Excel, PowerPoint), Adobe Acrobat Reader and manipulation of PDF documents.
• Experience with OpenText eDocs (document management system), Diligent (board books) and Thomson Reuters Legal Tracker (e-billing system) would be an asset.
• Completed post-secondary education and/or a minimum of 3-5 years of experience acquired in a law firm or inhouse legal department.

Working Environment and Physical Demands Analysis:

• Office environment.
• Periods of high volume with tight timelines.
• Long periods of stationary position/sitting.
• Prolonged periods of repetitive movement (i.e. using a keyboard and mouse).
• Long periods of time in viewing a computer screen.
• Multi-tasking may include speaking to customers on a telephone call while looking up information on a computer program.

Why join First National?

• Competitive Compensation.
• Comprehensive benefits program (i.e., Health Spending Account, Maternity and Parental Leave Top Up).
• Hybrid working environment.
• Extensive training programs to set our employees up for success.
• Modern office environment conducive to collaboration.
• Supportive teamwork culture.
• Opportunities to give back to the communities and work through events focused on a variety of charities.
• Ongoing social events throughout the year.

The team you’ll join:

Founded in 1988, First National is one of Canada’s largest non-bank lenders. We provide residential mortgages exclusively through the mortgage broker channel and we are Canada’s largest commercial mortgage lender.

First National has been consistently recognized as a great place to work and we are proud that our employee engagement feedback is higher than our industry partners.

We would like to thank all applications for their interest in this existing vacancy but only candidates selected for an interview will be contacted.

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